Circulation Administrator

Hours: M-F 8:30-4:30

Deadline to apply: September 26, 2022

The circulation administrator ensures that our subscribers annually receive ten issues of the magazine at the correct address on time. The CA enters data and maintains the databases of our subscribers, provides data to our mail house, sends out renewal reminders, responds to phone calls and emails, provides clerical assistance to staff and ensures the smooth running of the office.

Qualifications and Skills:

University degree

Four years work experience

Excellent typist; fast and accurate data entry

Correct spelling, grammar and punctuation in written communications

Excellent organizational and time management skills

Excellent computer skills: IT savvy

Microsoft Word, Excel, Sequel Databases

Proactive approach to work

Willingness to learn


$40,000 per year

Two weeks paid vacation

Benefits plan

Savings plan


  • Enter names, addresses and codes for an average of 100 subscribers per week
  • Prepare mail data for our mail house after each magazine is printed
  • Execute a four-part renewal series over each month plus email reminders
  • Track renewal rate and report quarterly
  • Arrange delivery of copies to be inserted into newspapers
  • Arrange distribution of magazine; send shipping instructions to printer
  • Update circulation binder for each issue, each renewal series and promotion
  • Liaise with newsstand distributor re shipping/distributing magazine to newsstands
  • Maintain an accurate list of our newsstand locations on website
  • Update tracking spreadsheets on bulletin boards and digitally re number of subscriptions that come in each week, both new and renewals
  • Answer phone/direct calls
  • Take telephone subscriptions
  • Order supplies, arrange couriers
  • Send emails to publishers re books we have reviewed
  • Mail books for review
  • Conduct readers survey every 18 months and tabulate results